Position Information

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Financial Programs Supervisor

THE POSITION

Could you be the next Financial Programs Supervisor for Pennsylvania's Office of the Budget? The primary responsibilities of this Administrative Officer 3 position is to manage the daily operations of the Commonwealth Purchasing Card/Corporate Card program and the Commonwealth Merchant Services program, manage the Commonwealth's Monthly Fleet Card invoice payment process, as well as provide support for the Advancement Account Program.
 
If you are detail-oriented and have a strong background in the administration of policy and program initiatives, you may have the experience and training we are looking for! Administrative Officer 3 | Job Details tab | Career Pages (governmentjobs.com)

 

DESCRIPTION OF WORK

In this role, you will manage communications between contractors, the Department of General Services (DGS), Integrated Enterprise System (IES), and the Commonwealth Agency Purchasing Card/Corporate Card; coordinate and direct the processing of monthly Purchase Card invoices; and serve as a liaison with the contractors, subcontractors, and Commonwealth agencies who accept credit cards for payment.
 
You will be responsible for directing the monthly fleet card invoice process; supervising the analysis and processing of the monthly invoice file; working with IES and the contractors to resolve any issues; serving as the level 1 help desk for issues surrounding the monthly invoice process; and assisting in resolving account coding errors.
 
Additionally, you will act as a liaison and coordinate the Advancement Account Program with the Treasury Department, IES, the Bureau of General Accounting and the Bureau of Payable Services. You will have the opportunity to manage and implement policies and procedures relative to the Card programs and serve as the subject matter expert.

 

Interested in learning more? Additional details regarding this position can be found in the position description: https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00116495

 

Work Schedule and Additional Information: 

  • Full-time employment
  • Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with 60-minute lunch.
  • Telework: You may be expected to work from home (telework) full-time. You must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
  • Occasional in-office days may be required when work dictates such requirements. Telework requirements may change at the Governor's discretion at any time.
  • Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania, will begin employment at the starting annual salary of $64,959.
  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
  • Note: Your headquarters is 555 Walnut Street, Harrisburg. You will be required to report to headquarters to pick up your equipment and attend periodic meetings at your expense.
Position: Financial Programs Supervisor
Organization: Pennsylvania Office of the Budget, Office of Comptroller Operations
Location: Harrisburg,  PA 
United States
Salary: $64,959 - $98,661 per year
Posting Start Date:
Date Posted: 5/7/2024
Requirements

QUALIFICATIONS

Minimum Experience and Training Requirements:

  • One year as an Administrative Officer 2; or
  • Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university; or
  • Any equivalent combination of experience and training. 

Additional Requirements:

  • You must be able to perform essential job functions.

Preferred Qualifications (not required):

  • One or more years of experience performing, coordinating, or administering electronic payment processes such as credit cards, ACH, EFT, TeleCheck, or in program-related experience with purchasing cards/travel (corporate) cards.
  • Experience drafting policy or policy changes 
  • Supervisory experience 
  • Working knowledge of SAP 
  • Experience coordinating and leading meetings 
  • Experience using Microsoft Office Suite software (Excel, Word, PowerPoint, Outlook, Access) 
  • Experience working with executive and legal personnel regarding policy matters
  • Experience in data analysis or trend analysis 
  • Work experience in program administration and/or management 
  • Experience reviewing, interpreting, or applying contract product pricing, terms, and conditions 

How to Apply:

  • Your application must include a resume and college transcript (if applicable). 
  • If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 
  • Your application must be submitted by the posting closing dateLate applications and other required materials will not be accepted.
  • Failure to comply with the above application requirements may eliminate you from consideration for this position.
Status: This listing expires on: 6/6/2024
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Organization Information
Name:
Pennsylvania Office of the Budget, Office of Comptroller Operations
Address:
555 Walnut St, 9th Floor

Harrisburg,  PA 17101
United States
Email:
lhepler@pa.gov
Phone:
Fax:
Contact:
Lori Hepler

The NASACT Community

NASACT serves as the premier organization working to bring together state auditors, state comptrollers and state treasurers to cooperatively address government financial management issues. NASACT also manages two secretariats - the National State Auditors Association (NSAA) and the National Association of State Comptrollers (NASC). Both NSAA and NASC are included under the umbrella of NASACT’s budget and utilize staff hired by NASACT.